Book a showroom tour

Privacy Solutions for Open Offices: How to Design for Hybrid Working

The landscape of work has undergone a remarkable shift, leaving us with no choice but to adapt. Many organizations have embraced remote or hybrid workforces, presenting a challenge when it comes to reimagining physical office spaces. As people gradually return to the office and employers look to foster productivity
and efficiency, it is no longer a viable option to leave office spaces as they are.

August 28, 2023

Moreover, the dynamics of hybrid teams require careful consideration to ensure engagement and seamless interactions. According to Thrive Global, people are coming back into the office for a range of reasons, such as to access materials, utilize resources, or simply use the space itself. The prospect of a major office renovation is daunting, costly, disruptive and may not be optimal. Consider the following 4 tips that embrace modular design and flexible workspaces before embarking on a major overhaul:

1. Create spaces that offer privacy and focus

In this era of hybrid work, the purpose of the office is being reevaluated, prompting companies to reimagine their spaces in profound ways. Since the introduction of the open office, offices have been rigid destinations solely for meetings, collaboration, and networking, overlooking the essential need for dedicated areas for focused work.

Completely redesigning the entire space is an expensive, disruptive and time-consuming endeavor, and has led to the emergence of a convenient and effective solution: the office pod. SnapCab was one of the first privacy pod manufacturers on the scene, having recognized the usefulness of such a product. Their products offer a beautiful space for tranquility and focus, shielding individuals from distractions and noise. Features such as adjustable lighting, temperature controls, and sound privacy further enhance the user’s experience. To top it off, they can be tailored to specific needs and activities such as video conferencing, small group collaboration, returning new mothers and individual head-down work. By offering spaces that increase productivity, offer comfort and reduce disruptions, employees will be less inclined to leave the office in order to get work done.

“By providing tailored work pods, leaders can create a welcoming and personalized workspace for hybrid employees, helping them feel more at home in the office,” says Carla Bostock, product aesthetics and customer experience manager at SnapCab. “This can lead to increased employee satisfaction, retention, and productivity, ultimately benefiting the organization as a whole.”

2. Make Areas of Collaborating

As we redefine the essence of the modern office, particularly in the context of hybrid workforces, it’s crucial not to overlook the significance of collaborative areas. Alongside private workspaces, they serving as vital hubs for brainstorming and teamwork. To cultivate a dynamic work environment, it is essential to offer a diverse range of work settings that cater to the needs of the team. Among these settings, an emphasis should be placed on fostering collaboration, ensuring ample room for both small and large group dynamics to flourish. By prioritizing collaborative spaces, we enable innovation and collective synergy within the evolving landscape of work.

Consider PUMA’s North American Headquarters. They have set up “collaboration hubs” for a variety of purposes such as product testing, design or general brainstorming sessions.

“Our new headquarters was designed to modernize our way of working and promote in-person collaboration, while still supporting a hybrid work model,” says Bob Philion, CEO and President of PUMA North America. “The space offers collaborative hubs throughout each floor and features designated rooms for product testing, design, and cross-functional team ideation. The new headquarters accelerated our digital-first approach to collaboration, allowing us to create a space perfectly suited for the future of work –– which to us is hybrid.”

3. Realize the Potential of Hot Desking

Hot desking is the practice of allocating desks to workers when they are required or on a rotating system, rather than giving each worker their own desk. Instead of assigning individual desks, team members have the flexibility to secure a spot through a booking system or on a first-come, first-serve basis. This spot could be a traditional desk, a privacy pod, or any other designated workstation. Hot desking promotes collaboration and efficient space utilization, as colleagues dynamically interact and share resources in a fluid work environment. By embracing this approach, organizations foster a sense of flexibility and adaptability, maximizing productivity and fostering teamwork.

Since a hot desk system reduces the number of desks a workplace requires, it frees up square footage for other purposes such as eating areas, social hubs or collaborative spaces. It also offers movement in an office where employees aren’t stuck to one desk.


Much like the rest of the workplace, meeting spaces should be designed for flexible, adaptable hybrid work. Modular furniture, according to Bostock, can easily be reconfigured to accommodate whatever use case might come. Technology components should also be a large part of the design, allowing for videoconferences, virtual meetings, and even digital interviews.

Work is very seldom static these days. Over time offices experience fluctuating occupancies and staff requirements. In contrast to building out meeting room, meeting pods can respond to changing demands in the organization. For instance, if one department in an organization is experiencing an especially busy period, the meeting pod can be moved to that part of the building, even if it is temporary.

Empowering employees with choices is paramount. As employees return to the physical office, they bring with them new habits and behaviors that may render traditional office setups ineffective. The future workplace will be defined by flexibility and adaptability. The crucial decision lies in whether your business will cultivate an environment conducive to collaboration, innovation, and creativity.

Interested in learning more? Explore flexibility and customizability with SnapCab’s Pod Design Tool.

For more information or for interview requests, please contact Carla Bostock at Carla.Bostock@SnapCab.com